This Privacy Policy describes how M-MSilver (“we,” “our,” or “the Company”) collects, uses, and shares information through our internal HR mobile application (the “App”) hosted at https://app.m-msilver.co.jp/. This App is intended exclusively for use by authorized company personnel and staff.
1. Information Collection and Use
To provide essential HR services, the App collects and processes the following information:
Authentication Data: We collect employee IDs, names, and company email addresses to verify identity and secure access to the App.
Location Data (Geolocation): With your permission, the App accesses your location to facilitate features such as “clock-in/clock-out” for attendance or verifying site-specific tasks.
Camera and Images: The App requires access to your camera to allow for profile picture updates, document scanning, or photo-based reporting required for HR workflows.
Contact Information: We may use your provided contact details to send important company updates.
2. Device Permissions
The App will explicitly request access to the following features on your mobile device:
Location: Used for attendance tracking and field-based reporting.
Camera: Used for capturing images for HR documentation or profile management.
Push Notifications: Used to send alerts regarding shift changes, company announcements, or payroll updates.
3. Data Storage and Security
All data collected through the App is transmitted securely to our private servers. Because this is an internal business tool, data is stored in accordance with our corporate data retention policies. We implement industry-standard security measures to protect employee information from unauthorized access or disclosure.
4. Data Sharing and Third Parties
No Commercial Sharing: We do not sell, trade, or rent your personal information to third parties for marketing purposes.
Service Providers: We may share data with trusted third-party service providers (e.g., cloud hosting or payroll processors) who assist in operating our internal systems, provided they agree to keep this information confidential.
Legal Requirements: We may disclose information if required by law or in response to valid requests by public authorities.
5. Employee Rights
As a staff member, you may access, update, or correct your personal information through the App’s profile settings or by contacting the HR department directly. Note that certain data (such as attendance logs) may be required by law or company policy to be maintained for specific periods.
6. Updates to this Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or for legal and regulatory reasons. We will notify you of any material changes by posting the new policy within the App or via company email.
7. Contact Us
If you have any questions about this Privacy Policy or the data practices of the App, please contact:
M&M Silver
Website: https://app.m-msilver.co.jp/
Email: contact@m-msilver.co.jp